Knowledge that holds up in daily practice
Expert guides, glossary and templates on time tracking, leave, payroll and compliance – practical and regularly updated.
Topics
Time Tracking & Employment Law
Obligations, deadlines and everyday practice of working time recording
All guidesAbsence & Leave Management
Vacation Entitlement, Remaining Leave, and Sick Leave Notifications
All guidesProject Time Tracking & Controlling
From time entry to reliable post-calculation
All guidesPayroll, Salary & HR Administration
From the time account to the payroll run
All guidesE-Invoicing, Record-Keeping & Compliance
Document and archive in an audit-proof way
All guidesGuides
The 48-Hour Maximum Working Week and Opt-Out Agreements in the UK
Detailed guide to the UK 48-hour working week cap and Regulation 5 opt-out agreements: How to calculate 17-week rolling averages, drafting valid opt-out agreements, and audit requirements.
4 min readGuideTime and Materials vs Fixed Price – A Commercial Decision Guide
Fixed price vs time and materials (T&M) billing under UK commercial law: risk allocation, deliverable vs services contracts, hybrid capped models, and time tracking best practice.
7 min readGuideTeam Absence Planning – Cover, Conflicts, and Holiday Approval
Team absence planning under UK employment law: Minimum staffing levels, notice rules under the Working Time Regulations 1998, holiday conflict resolution, cover, and employee consultation.
7 min readGuideTime Tracking Fraud: Disciplinary Warnings, Gross Misconduct, and Evidentiary Requirements
Time tracking fraud under UK employment law: What constitutes timesheet fraud, when a written warning applies, prerequisites for summary dismissal for gross misconduct, gathering admissible evidence, and UK GDPR surveillance limits.
8 min readGuideWorking Time Regulations – Maximum Working Hours, Breaks, and Rest Periods at a Glance
UK Working Time Regulations 1998 explained: 48-hour weekly limits, opt-out agreements, 20-minute rest breaks, 11-hour daily rest, and statutory time tracking requirements.
7 min readGuideSetting Up a Working Time Account – Short-Term, Long-Term, and Time-Banking Schemes
Setting up a working time account in the UK: Differences between short-term flexitime accounts, long-term sabbatical schemes, and deferred time banks, including Working Time Regulations 1998 compliance, insolvency protection, National Minimum Wage rules, and UK GAAP accounting treatment.
7 min readGlossary from A to Z
Short and clear explanations of the key terms from employment law, time tracking and HR administration.
- 48-Hour Working Week Opt-Out Agreement
- Absenteeism Rate
- ACAS (Advisory, Conciliation and Arbitration Service)
- Actual Working Time
- Bank Holiday Premium & Enhancements
- Benefits in Kind (BiK)
- Capacity Planning
- Capping Limit
- Collective & Workforce Agreements
- Company Shutdown
- Continued Remuneration & Sick Pay
- Contribution Margin
Templates & checklists
Free templates for timesheets, leave requests and more – ready to use as Excel, Word or PDF.
Annual Leave Request Form (Word & PDF)
Legally compliant holiday request form with leave balance tracking and handover/cover arrangements
WORD · PDFDownloadBusiness Travel Request and Expense Claim Form
Travel authorisation, subsistence allowances, mileage, and accommodation in a single form
EXCEL · PDFDownloadEmployee Onboarding Checklist for New Hires (Excel & PDF)
From contract signing to the end-of-probation review
EXCEL · PDFDownloadHR Compliance & Statutory Deadlines Calendar
Recurring HR deadlines and statutory milestones at a glance
EXCEL · PDFDownloadModel Agreement for Trust-Based Working Hours (Word & PDF)
Agreeing on flexibility while safeguarding time recording compliance
WORD · PDFDownloadOffboarding Checklist
Seven phases from notice of termination to post-exit
EXCEL · PDFDownloadParental Leave Application (Template)
With Statutory Notice Periods, Leave Blocks, and Flexible Working Options
WORD · PDFDownloadProcess Documentation for Time Tracking (Template)
Four-part standard operating procedure complying with HMRC digital record-keeping rules and statutory audit standards, with payroll mapping appendix
WORD · PDFDownloadProject Cost Calculation with Hourly Rate Sheet
From full personnel cost rate to quote price
EXCELDownloadProof of Activity and Timesheet for Client Projects
Billing basis with countersignature
EXCEL · PDFDownloadShift Schedule Template
Weekly Schedule with Staffing Overview and UK Compliance Checklist
EXCELDownloadTeam Annual Leave Planner (Yearly Overview)
365-day annual calendar with colour bars, leave balance tracking, and team overview
EXCELDownloadTimesheet Template (Excel & PDF)
Monthly Record under Working Time Regulations 1998 & EU Directive 2003/88/EC Principles
EXCEL · PDFDownloadWorkplace Agreement on Working Time Recording (Template)
Regulatory Framework under the Information and Consultation of Employees (ICE) Regulations 2004, Trade Union Recognition Agreements, and the UK GDPR / Data Protection Act 2018
WORD · PDFDownloadWritten Warning for Working Time Violation (Template)
Specific, substantiated, and with clear notification of consequences
WORD · PDF