Digital Leave Management & Team Calendar | PlainStaff
Turn paper chaos and Excel lists into a clear, fair, and efficient process for your entire team.
Digitaler Urlaubsantrag in PlainStaff
Does this sound familiar? Leave requests made on the fly, confusing Excel spreadsheets, and the constant uncertainty of who is available when. Manually managing leave and other absences not only costs valuable time but also leads to planning errors and frustration within the team. PlainStaff puts an end to this. Our intelligent leave management digitizes and automates the entire process – from request to approval.
Experience how easy it can be to maintain an overview. With our central team calendar, you can see at a glance who is in the office, who is working from home, or when the next training session is scheduled. Every employee has access to their personal leave account at any time and can submit requests with just a few clicks. The result: less administrative effort, more transparency, and happier employees. Switch now to an absence management system that has your company's back.
Your benefits as an employer at a glance:
Absolute Transparency
The central team calendar shows all absences at a glance and prevents planning conflicts.
Efficient Processes
Automated approval workflows save time and reduce administrative effort to a minimum.
Fair Leave Planning
Objective decision-making bases and clear rules for everyone ensure fair leave distribution.
Satisfied Employees
Easy request submission and access to one's own leave account at any time increase employee satisfaction.
Secure Documentation
All requests and approvals are documented in the system in a legally compliant and traceable manner.
Better Resource Planning
Optimize your team's workload by always knowing who is available for projects.
The digital leave request: Fast, simple, transparent
Forget paper slips and cumbersome emails. In PlainStaff, your employees submit leave or other absence requests in seconds directly in the system. Simply select the desired period in the calendar, specify the type of absence (e.g., vacation, illness, home office), and submit.
The responsible supervisor is notified immediately and can review the request directly. The highlight: The integrated team calendar immediately shows if there are any overlaps with colleagues. This creates a fair and transparent basis for decisions. After approval, everyone is informed, the leave account is automatically updated, and the entry in the calendar becomes visible to everyone. Modern leave management is that simple.
Mobile leave management with the PlainStaff smartphone app
Leave management dashboard in PlainStaff
The Team Calendar: The heart of your planning
Who is in the office today? Who is on vacation? When is the colleague returning from parental leave? The team calendar from PlainStaff gives you an immediate answer to all these questions. It is the central point of contact for all personnel planning and ensures maximum transparency in the company.
Filter the view by teams, departments, or individual employees to always have the perfect overview. The clear, color-coded identification of different absence types makes it obvious at a glance who is available. This calendar is more than just an overview – it is a powerful tool for preventing staffing shortages and optimizing collaboration.
The Leave Account: Always everything in view
How many vacation days do I have left? When does my remaining leave expire? These questions are a thing of the past with PlainStaff. Every employee has access to their personal and up-to-date leave account at all times.
The system automatically calculates the leave entitlement – taking into account legal requirements, individual employment contracts, and the start date. Taken leave, remaining leave, and expiring days are clearly displayed. This not only creates trust and transparency for employees but also relieves your HR department of recurring inquiries.
Transparent vacation calendar in PlainStaff
Frequently Asked Questions on Leave Management
How are leave entitlements calculated for part-time employees?
PlainStaff automatically calculates the leave entitlement based on the weekly working days defined in the employee's work schedule. If their schedule changes, the entitlement is recalculated proportionally.
Can managers approve requests directly via email?
Yes, email notifications contain direct links to approve or reject requests, allowing managers to handle them with a single click.
Is leave management GDPR-compliant?
Yes, all data is securely stored and encrypted in Europe. Access control ensures that sick leave reasons and personal data are visible only to authorized individuals (e.g., HR and managers).