Vacation entitlement, leave approval, and the calculation of remaining leave are all part of the Absence module. The annual vacation entitlement can be stored with a validity period for employees. In this way, the vacation entitlement is also calculated correctly if it changes during the year, for example due to an adjustment of the contract. If no end date is entered for the vacation entitlement, this vacation entitlement also applies to all subsequent years. The default vacation entitlement for new employees can be stored in the settings. If the employee was not employed with the company for the entire calendar year, the vacation entitlement is converted proportionately.
Starting with PlainStaff During the Year
If you start using PlainStaff during the year, employees will likely have remaining leave balances that need to be taken into account in PlainStaff. You simply record these as vacation corrections for the employees as of the start date of PlainStaff.
Calculation Formula for Vacation Entitlement
The vacation entitlement is entered for employees in the corresponding tab. The entitlement can be limited in time and can change at any time (including during the year). Only if employees have an active working time model and a vacation entitlement do they receive 1 / 365th of the vacation entitlement credited on that day.
Examples
- Working time model: 5x8, 1.6.2022 - open end
- Vacation entitlement: 30 days, 1.1.2000 - open end
The employee receives a vacation entitlement of 30 x 214 / 365 = 17.589 = 18 days in 2022.
- Working time model: 5x8, 1.1.2000 - open end
- Vacation entitlement: 25 days, 1.1.2000 - 31.5.2022 / 30 days, 1.6.2022 - open end
The employee receives a vacation entitlement of (25 x 151 / 365) + (30 x 214 / 365) = 10.34 + 17.589 = 28 days in 2022.
Vacation Corrections
With the help of vacation corrections, vacation days can be credited to or deducted from employees. The correction is entered directly in the employee profile and is taken into account on the specified date.