The Digital Project File: Your Central Nervous System for Every Project

End the chaos of scattered files, endless email chains, and outdated documents. With PlainStaff's digital project file, you create a central, secure, and intelligent home for all your project knowledge.

The digital project file in PlainStaff as a central project archive
All threads in hand: The digital project file as your central cockpit.

Do you know the feeling when a crucial document is nowhere to be found just when you need it most? When team members are working with outdated versions and valuable time is wasted searching for information? The digital project file from PlainStaff is the answer to this everyday chaos. It is much more than just cloud storage; it is the beating heart of your projects. This is where all the threads come together: from the initial idea to detailed plans, important meeting minutes, customer feedback, and final billing.

We transform your document management from a tedious chore into a strategic advantage. Create a single, reliable source of truth that is available to your entire team anytime, anywhere. The result is not only immense time savings but also a new level of collaboration, transparency, and professionalism. Your project archive evolves from a passive data graveyard into an active, living knowledge base that significantly drives the success of your projects.

Your Efficiency Leap at a Glance:

Central Source of Truth

One place for all documents. Stop searching, start being productive! Your project archive is always up-to-date.

Seamless Teamwork

Promote collaboration through shared access to all relevant information and documents.

Audit-Proof Documentation

Effortlessly meet legal retention requirements with a finely granular permission structure.

Intelligent Search

Find any document in seconds – anytime, anywhere. Efficient document management saves time.

Maximum Security

Protect your sensitive project data with granular access rights and hosting in Germany.

Full Control

Always maintain an overview and proactively manage your projects with a 360° view of all documents.
Archive documents directly with time entries in the digital project file
Documentation in flow: Capture files directly with bookings or on the go.

From Document Chaos to Perfect Order – Intuitive and Powerful

The best software is the one you enjoy using. That's why we've made document management in PlainStaff as simple and intuitive as possible. Add documents via drag-and-drop directly in the browser, upload them from your computer, or – and this is the game-changer for mobile teams – capture them directly via the PlainStaff App. Take a photo of an important sketch on the construction site, scan a delivery note, or save a handover protocol as a PDF. Every file immediately lands in the correct project archive, perfectly assigned and available to all authorized team members.

Link documents directly to specific time entries, tasks, or milestones. This creates a context that goes far beyond simple storage. Imagine not only seeing that 8 hours were booked on "Concept," but also being able to open the corresponding concept paper with a single click. This deep integration of time tracking and document management provides unprecedented clarity and turns your project archive into a living, breathing organism that intelligently supports your team.

Teamwork Redefined: Share Knowledge, Grow Together

Successful projects thrive on smooth communication and a shared understanding. The digital project file is your ultimate tool for breaking down information silos and establishing a culture of sharing. Every team member, from the project manager to external partners, has access to exactly the information they need for their work – always in the most current version.

No more email ping-pong to find the latest version of a presentation. No more misunderstandings because someone is looking at outdated plans. Comment on documents directly in PlainStaff, hold discussions where they belong, and ensure that all decisions are transparent and traceable. Your project archive becomes the central collaboration hub that boosts efficiency and sets the entire team on the path to success.

Team collaboration with the digital project file
One team, one knowledge base: Perfect collaboration thanks to central access.

Security and Control: Your Data, Your Rules

Your project documents are one of your most valuable assets. We protect them with the utmost care. The digital project file from PlainStaff offers you a sophisticated yet easy-to-manage permission system. You define at a granular level who can view, download, edit, or delete which documents. Whether it's internal teams, external freelancers, or clients – you always maintain full control.

All documents are automatically versioned. You can see at any time who created or modified a document and when. This not only builds trust but also meets important compliance requirements. Your data is stored exclusively in highly secure, ISO 27001-certified data centers in Germany. Rely on a document management and a project archive that not only promises security but guarantees it.

Security and permission settings in PlainStaff
Your fortress: Granular rights and audit-proof logging.