Capacity planning that thinks ahead

Turn complex resource planning into your strategic advantage

Overview of capacity planning in PlainStaff
Always keep an eye on your teams' workload.

Do you know the feeling of navigating in the dark? Projects are piling up, deadlines are approaching, and the crucial question remains unanswered: Who actually has free capacity to handle the tasks? Insufficient capacity planning inevitably leads to overloaded teams, missed goals, and dwindling profitability. Resource planning becomes a daily gamble.

PlainStaff ends this chaos. We offer you not just a tool, but an intelligent system that gives you back full control over your most valuable resource: your employees' time. Experience how precise and forward-thinking scheduling impacts your entire company. Make informed decisions based on real-time data, identify bottlenecks before they arise, and ensure a balanced workload that motivates your employees and leads your projects to success. Switch from reactive crisis management to proactive, strategic control.

Your advantages for excellent scheduling:

Crystal-clear overview

See the workload of all teams and employees in real-time at a glance.

Intelligent planning

Automatically considers absences, holidays, and working time models.

Flexible scheduling

React to changes in a flash with drag & drop and adjust your planning effortlessly.

Increased efficiency

Minimize administrative effort and maximize the productive time of your teams.

Motivated employees

Promote fair work distribution, avoid overload, and increase satisfaction.

Profitable growth

Make data-driven decisions for optimal resource utilization and higher profitability.

Your cockpit for masterful resource planning

Gantt view of project planning in PlainStaff
Projects as a Gantt chart, resources as a clear table.

1. The 360° view: All projects and resources under control

Imagine having a central dashboard that instantly shows you the status of your projects and teams. PlainStaff makes exactly that possible. In an intuitive view, you see your projects as clear Gantt charts and your employee resources as a detailed table. Each cell shows you at a glance the available capacity compared to the already planned project tasks. Color codes signal immediately where everything is in the green, where bottlenecks are threatening, and where free capacity is still slumbering.

This transparency is the basis for excellent scheduling. You no longer have to laboriously gather information from various sources. Everything you need for a well-founded decision is right in front of you – clear, current, and comprehensibly prepared.

2. Dynamic planning that thinks with you

Employee overview with workload
The workload is calculated dynamically, taking all factors into account.

Realistic resource planning must reflect reality. That's why PlainStaff automatically considers all relevant factors. Planned vacations, public holidays, individual working time models, and even short-term sick leave are directly included in the capacity calculation. The percentage workload of your employees is calculated dynamically and always up-to-date.

For you, this means: an end to inaccurate estimates and manual corrections. You always plan on the basis of the actually available time. The result is a plan you can rely on – and that helps you to set realistic goals and achieve them.

3. Drag & Drop scheduling: Agility that inspires

The best plan is useless if it is rigid and inflexible. In everyday project work, priorities change, new requests come in, or an employee is unexpectedly absent. With PlainStaff, you react to such changes not with stress, but with a smile. Tasks and projects can be easily moved, extended, or shortened via drag & drop.

You immediately see the effects of your replanning on the overall workload. This turns scheduling from a complex puzzle into child's play. You can play through different scenarios, find the optimal solution, and realign your team in minutes. This agility gives you the decisive advantage to always be one step ahead, even in dynamic environments.

Detail view of capacity planning
Zoom in for details or out for the strategic overview.

From operational planning to strategic corporate management

Good capacity planning is more than just operational hustle. It is a strategic instrument. With the comprehensive evaluations in PlainStaff, you not only make decisions for today, but also for tomorrow. Analyze the workload across departments and time periods. Recognize which skills will be in demand in the future and where you may need to increase your staff.

Use the data obtained to calculate your offers more precisely and to plan your project roadmap realistically. PlainStaff gives you the facts to lead your company in a data-driven way and to secure sustainable growth. Transform your resource planning from a purely administrative activity into a motor for your company's success.