Working time recording allows you to record and document your own working hours. If the organization has set up a working time model with target hours for the employee, the balance is automatically calculated based on the target and actual hours, and a time account is maintained. In contrast to employee time tracking, project time tracking is about booking billable times to customer projects so that they can be invoiced to the client. Details can be found under the topic Project Time Tracking.
A time entry can be made using the punch in / punch out function or directly as a complete entry. There are bookings with specific time details (Present, Business trip, etc.) and all-day bookings without time details (Vacation, Sickness, Training, etc.). The entry form adapts accordingly.
If the "Punch in" function is used, PlainStaff creates a booking without an end time and starts a timer, which is indicated by a blue button in the top right corner and a card on the home page. Clicking the button, the "Punch out" menu, or the card completes the booking, with start and end times as well as the date still being editable.
If a booking type is used for which the employer has defined an approval process, a corresponding notification appears upon saving and the approval workflow is started. Bookings that have not yet been approved are displayed with hatching in the calendar.
Deduction of statutory breaks
Depending on how the system has been configured by the employer, time may be deducted from a booking. In Germany, for example, the law mandates a 30-minute break for working times of more than 6 hours and a 45-minute break for more than 9 hours. If this break is not recorded by a correspondingly long interruption of working time in PlainStaff, the system automatically deducts this break time from the recorded working time.
Example
A start time of 8:00 and an end time of 17:00 are recorded. This results in a gross working time of 9 hours. Since no work interruption was recorded, the system automatically deducts a 30-minute break, resulting in a net working time of 8 hours and 30 minutes.
Special rules for bookings
There are some special rules for bookings:
- Only one full-day booking is permitted per day.
- If a booking with punch in and punch out times is to be made instead of a full-day booking, the full-day booking on that day must be deleted first.
- If a full-day booking is to be made instead of a booking with punch in and punch out times, the booking with punch in and punch out times on that day must be deleted first.
- Multiple bookings with punch in and punch out times can exist per day. However, these bookings must not overlap.
- There may be further restrictions that you can check with your HR department. Examples include:
- Bookings on certain days, such as Sundays
- Bookings of specific punch in and punch out times outside of a defined timeframe