The 10 Best Time Tracking Tools in 2025 - A Comparison
Accurate time tracking is essential for businesses to document working hours precisely, manage projects efficiently, and comply with legal requirements. In this article, we present the 10 best time tracking tools in 2025, compare their features, benefits, and target audiences, and show which tool is best suited for different needs.
1. PlainStaff – The All-in-One Solution
Description: PlainStaff offers a comprehensive platform for time tracking, project management, and leave management.
Features:
- Real-time time tracking
- Project time tracking for precise budget control
- Leave management
- GDPR-compliant storage
- Integration with tools like DATEV and sevDesk
Advantages:
- User-friendly interface
- Flexibility through a cloud solution
- Scalable for businesses of all sizes
Target audience: Small to medium-sized businesses looking for a complete solution.
Why it stands out: Combines comprehensive features with easy usability and high data security.
2. Toggl Track – Simple and Intuitive
Description: A user-friendly tool perfect for freelancers and small teams.
Features:
- Manual and automatic time tracking
- Integration with over 100 apps
- Reporting
Advantages:
- User-friendly
- Modern design
- Free for basic use
Target audience: Freelancers, creative teams.
Weakness: No leave management or advanced project control.
3. Clockify – Free Basic Version
Description: A popular tool with an extensive free version.
Features:
- Real-time time tracking
- Project management
- Reports
Advantages:
- Free for teams
- Easy to use
Target audience: Small businesses and individuals.
Weakness: Limited features in the free version.
4. Hubstaff – For Remote Teams
Description: A solution specifically designed for remote and hybrid teams.
Features:
- Screenshots and activity monitoring
- Geofencing
- Payroll management
Advantages:
- Robust features for remote work
- Automated reports
Target audience: Remote and hybrid teams.
Weakness: Privacy concerns with monitoring features.
5. TimeCamp – Automatic Time Tracking
Description: A tool focused on automation and project management.
Features:
- Automatic time tracking
- Invoicing
- Reports
Advantages:
- Extensive automation
- Good integration with other tools
Target audience: Businesses requiring detailed project analysis.
Weakness: Mobile app is less intuitive.
6. Harvest – For Billing and Cost Control
Description: A tool with a strong focus on billing and reporting.
Features:
- Time tracking
- Invoicing
- Reports
Advantages:
- Easy billing
- Integration with Slack and Trello
Target audience: Freelancers and small teams.
Weakness: No offline functionality.
7. Timely – Automated AI Time Tracking
Description: An innovative tool that uses AI to automate time tracking.
Features:
- Automatic time tracking
- Calendar integration
- Reports
Advantages:
- Saves time through automation
- Intuitive to use
Target audience: Tech-savvy companies.
Weakness: High cost for larger teams.
8. ClockShark – For Field Services and Construction
Description: A tool designed specifically for mobile teams.
Features:
- GPS tracking
- Time tracking
- Shift scheduling
Advantages:
- Perfect for mobile work environments
- Easy management
Target audience: Construction and service industries.
Weakness: Less flexible for other industries.
9. Zoho Projects – For Project Management and Time Tracking
Description: Part of the Zoho suite and ideal for project-oriented businesses.
Features:
- Time tracking
- Gantt charts
- Project management
Advantages:
- Integration with other Zoho products
- Comprehensive project tools
Target audience: Medium-sized businesses.
Weakness: Complex for beginners.
10. Microsoft Teams with Time Tracking Add-ons
Description: Extends Microsoft Teams with time tracking functionalities.
Features:
- Time tracking within Teams
- Reporting
- Integration with the Microsoft 365 suite
Advantages:
- Seamless integration for Microsoft users
- Familiar interface
Target audience: Businesses using Microsoft 365.
Weakness: Features depend on add-ons.
Conclusion: PlainStaff as the Clear No. 1
While each of the presented tools has specific strengths, PlainStaff stands out for its holistic approach. It not only provides time tracking but also leave management and project control in a user-friendly platform. Especially for businesses seeking a flexible, scalable, and GDPR-compliant solution, PlainStaff is the best choice.
For companies looking to optimize their time tracking in 2025, PlainStaff is the clear recommendation.